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Letters of Instruction: The Missing Piece in Your Estate Plan 

By | | Articles, Estate Planning

Look, I’ve seen it happen too many times. A family loses someone they love, and in the middle of their grief, they’re stuck trying to untangle a mess of financial accounts, passwords, and unanswered questions. Even with a rock-solid will in place, they’re left wondering, “What the heck are we supposed to do with all this?” 

That’s why I’m going to tell you about something that could save your family a world of trouble: a letter of instruction. It’s not some fancy legal document, but trust me, it might be the most important paper you’ll ever write. 

What Is a Letter of Instruction, Anyway?

A letter of instruction is exactly what it sounds like—your personal how-to guide for the people who’ll be handling your affairs when you’re gone. Your will tells them WHO gets WHAT, but your letter of instruction tells them HOW to make it all happen. 

Think about it. Your executor is probably your spouse, your kid, or maybe your best friend. They’re grieving, they’re stressed, and now they’ve got to figure out where all your accounts are, who to contact, and what bills need paying. Without clear instructions, it’s like asking them to put together a 1,000-piece puzzle without the picture on the box. 

Your letter of instruction gives them that picture—it’s the roadmap that guides them through the practical side of settling your estate. 

Why Bother With a Letter of Instruction?

You might be thinking, “I’ve got a will and a trust. Isn’t that enough?” Well, let me ask you this: Does your will explain which insurance agent to call? Does it list all your online passwords? Does it tell your family which funeral home you prefer or what songs you want played at your service? 

Probably not. That’s why a letter of instruction isn’t just helpful—it’s essential. Here’s what it does: 

1. It Gives Your Family a Break When They Need It Most

When someone dies, their family is hit with a double whammy—crushing grief AND a mountain of paperwork. Your letter of instruction takes some of that burden off their shoulders. Instead of hunting for account numbers or trying to guess your wishes, they’ll have clear, step-by-step guidance. It’s like leaving them a flashlight in a dark room. 

2. It Makes Sure Your Wishes Are Actually Followed

Let’s be real—people interpret things differently. What seems obvious to you might not be to someone else. A letter of instruction leaves no room for guesswork. You want your fishing tackle to go to your nephew and your cookbook collection to your niece? Put it in writing, and it’s much more likely to happen exactly as you want. 

3. It Keeps Your Financial House in Order

Most of us have financial lives that are spread across multiple institutions—checking accounts, investment accounts, retirement funds, insurance policies. Without a comprehensive list, your executor might miss something important. Your letter of instruction pulls it all together in one place, so nothing falls through the cracks. 

4. It Handles Your Digital Life

Here’s something most people don’t think about: What happens to your Facebook account, your email, your cloud storage, or that cryptocurrency you’ve been dabbling in? Without your passwords and instructions, your digital assets could be lost forever or left in a weird online limbo. Your letter of instruction can prevent that headache. 

5. It's Your Final Chance to Say What Matters

Unlike a will, which is full of legal jargon, a letter of instruction can be personal. It’s your opportunity to explain why you made certain decisions or to leave messages for your loved ones. It’s the human side of estate planning—and sometimes, that’s the part that matters most. 

How to Write a Killer Letter of Instruction

There’s no one-size-fits-all template for a letter of instruction. Your life is unique, and your letter should reflect that. But there are some key areas you shouldn’t miss: 

1. The Money Stuff

This is the practical heart of your letter. Include: 

  • – A full inventory of your bank accounts, investment accounts, and retirement funds. List the institution, account numbers, and contact information. 
  • – The name and contact info for your financial advisor, accountant, attorney, and insurance agent. 
  • – Details about any debts that need to be paid—mortgage, car loans, credit cards, whatever. 
  • – Instructions for accessing your financial accounts, including online portals. 

Don’t assume your family knows about all your accounts. I once had a client whose husband died, and she found out months later that he had a whole life insurance policy she knew nothing about. A simple list would have saved her a lot of confusion. 

2. Your Stuff

Sure, your will says who gets what, but your letter of instruction can provide the details: 

  • – Where to find important items, especially if they’re in storage units, safe deposit boxes, or other non-obvious locations. 
  • – Any special instructions for handling family heirlooms or sentimental items. 
  • – A detailed inventory of valuable possessions like jewelry, art, or collectibles. 

Remember, it’s often the small, sentimental items that cause the biggest fights after someone dies. Being clear about your wishes can prevent family tension when emotions are already running high. 

3. Funeral and Burial Plans

This is tough to think about, but planning your own funeral is one of the kindest things you can do for your family. Include: 

  • – Whether you want to be buried or cremated. 
  • – Your preferred funeral home, cemetery, or crematory. 
  • – Details about any prepaid funeral arrangements you’ve made. 
  • – Preferences for your service—religious or secular, music selections, readings, who you’d like to speak. 
  • – What you want to wear (yes, seriously—this is a common question families struggle with). 

I’ve seen families agonize over these decisions, wondering if they’re doing what their loved one would have wanted. Your letter of instruction takes that burden away. 

4. Your Digital Footprint

In today’s world, this section is becoming increasingly important. Make sure to include: 

  • – A list of all your online accounts—email, social media, shopping, subscription services, etc. 
  • – Username and password information (store this securely, of course). 
  • – Instructions for what to do with each account—close it, memorialize it, transfer it. 
  • – Information about any digital assets you own, like cryptocurrency or digital art. 

Without this information, your online presence could live on indefinitely, or your digital assets might be lost forever. 

Where to Keep This Thing

Since a letter of instruction isn’t a legal document, it doesn’t need to be filed with your attorney or probated with your will. But it does need to be somewhere your executor can find it easily. Consider these options: 

  • – In a fireproof box or safe at home (make sure someone knows the combination). 
  • – With your other estate planning documents. 
  • – In a secure digital storage platform that your executor can access. 
  • – Give a copy directly to your executor or trusted family member. 

And remember—this isn’t a “write it and forget it” document. Review it at least once a year and update it whenever something significant changes in your life or finances. 

The Bottom Line

I’ve been in the estate planning business for years, and I can tell you this with absolute certainty: A letter of instruction might be the most underrated tool in your estate planning toolkit. It’s the difference between leaving your family with a clear path forward or a confusing maze to navigate while they’re grieving. 

It takes a few hours to create, costs nothing but your time, and can save your loved ones days or weeks of stress and uncertainty. That’s what I call a high-return investment. 

If you’re ready to create your letter of instruction or want to make sure your estate plan is airtight, reach out to an experienced estate planning attorney. If you’re in Central Texas—Cedar Park, Austin, or the surrounding areas—my team and I are here to help. Schedule a consultation, and let’s make sure your final wishes are crystal clear to the people who matter most. 

Because at the end of the day, estate planning isn’t just about distributing assets—it’s about taking care of the people you love, even when you’re no longer here to do it in person. 

Thomas Fortenberry

Thomas graduated from The University of Texas at Austin School of Law with Honors in 2005. Thomas has a background in electrical engineering, business management, and mathematics. Thomas is an active member of the Texas State Bar including the Real Estate, Probate, and Trust Law section. Thomas is also registered to practice before the United States Patent and Trademark Office.

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